Sample with fictional dataDemo time: Changes stay in this browser tab.
Schedule for a physiotherapy practice
Monday 5 October 2026, 09:40, week 41. Beatrice Kunz at reception has four cancellations from this morning, a patient on the phone and two rooms that will not get any bigger. You open the patient card, plan a series from “session 4 of 9” around holidays and booked rooms, and watch the reminder and the utilisation update. Fictional practice; nothing is sent.
You are: Beatrice Kunz, reception at Physiotherapie am Beispielplatz (fictional), Beispielplatz 3, 8004 Zürich
Week grid
Three therapists, four rooms, one grid in quarter hours. Every appointment appears under the therapist and in the room; holidays, breaks and phone hours are visible before anyone double-books.
Daniel Frei
Keyboard: Alt + arrow key moves the appointment by 15 minutes, Alt + Shift + arrow key changes the therapist, Enter opens “Move to …”.
Appointment for Frei on Mon at 10:00 confirmed (callback)
Cancellation from Frick for Mon at 09:00 recorded (phone)
Cancellations from Meier, El Amrani and Graf for Monday morning recorded (phone)
Patient card
One call and the card is open: session 4 of 9, valid until when, which channel for the reminder. Treatment notes stay locked; the demo shows only what reception needs.
| Patient | Prescription | Note | Reminder | Next appointment | Action |
|---|---|---|---|---|---|
| Ruth Bachmannaged 78, 044 000 12 36 | Session 4 of 9valid until 20 Nov 2026 | – | Letter | not booked | |
| Daniel Freiaged 41, 076 000 12 37 | Session 8 of 9, 1 plannedvalid until 30 Oct 2026 | New prescription needed | SMS | Mon 5 Oct 10:00 Sandra | |
| Amira Haddadaged 34, 076 000 12 38 | Session 2 of 9valid until 18 Dec 2026 | Waiting list: Tue mornings | SMS | not booked | |
| Peter Gygeraged 66, 044 000 12 39 | Session 34 of 36, 2 plannedvalid until 31 Dec 2026 | Long-term therapy from 36 sessions | Mon 5 Oct 13:00 Sandra | ||
| Mirjam Suteraged 45, 076 000 12 35 | Self-payMassage, no prescription | – | SMS | not booked | |
| Reto Hürlimannaged 52, 076 000 12 34 | Session 0 of 9valid until 4 Dec 2026 | Waiting list: initial assessment, flexible | not booked |
A selection from 34 patients. Treatment notes are locked in every card (Swiss data protection law, FADP); reliability appears only as a number, without judgement.
| Code | Service | Duration | Tariff |
|---|---|---|---|
| 7301 | General physiotherapy sessionTreatment room or sling table | 30 min | 48 TPamount depends on the tax point value |
| 7311 | Complex exercise therapy sessionTreatment room or sling table | 45 min | 77 TPamount depends on the tax point value |
| – | Initial assessment with sessionTreatment room or sling table | 45 min | by tariff item |
| – | Back group therapyExercise room | 60 min | by tariff item |
| – | Massage (self-pay)Treatment room or sling table, bookable online | 50 min | CHF 110.00incl. 8.1% VAT |
Physiotherapy covered by compulsory health insurance is exempt from VAT; the franc value of a tax point (TP) is set by each canton and is therefore not shown here.
Patient view
On the left, the draft the schedule would send 24 hours before the appointment, as an SMS, email or letter. On the right, Mirjam Suter books a massage herself; the appointment appears in the grid above, marked “Online”.
You are: Beatrice Kunz, reception
Hello Mr Frei, reminder: Mon 5 Oct 2026, 10:00, physiotherapy with Sandra Odermatt, Treatment room 1. Please cancel at least 24 hours ahead: 044 000 12 34.
155 of 160 characters, 1 SMS, GSM-7
You are: Mirjam Suter, patient
Physiotherapie am Beispielplatz (fictional)
Book online or call Mon–Fri 08:00–12:00
Demo: nothing is sent.
Utilisation and waiting list
Everything comes from the same data as the grid: move an appointment and the heatmap updates. The waiting list suggests who fits a gap and writes the draft that nobody sends.
You are: Beatrice Kunz, reception
| Therapist | Mon 5 Oct | Tue 6 Oct | Wed 7 Oct | Thu 8 Oct | Fri 9 Oct |
|---|---|---|---|---|---|
| SOSandra Odermatt | |||||
| LCLuis Carvalho | |||||
| JSJana Steiner |
Selecting a cell shows the details; Enter opens that day. Holidays and days off do not count as available time. Demo data.
After the appointment: see the practice’s invoice in the bookkeeping demo
For your business
What you tried in this demo, and what it would look like with FehabLabs. Guide prices exclude licences and hosting; the scope is set out in the quote.
Web presence
Service, therapist and available times on the practice’s own website; the confirmation comes with a calendar file.
In this demo
Guide priceCHF 3,900
Discuss your web presenceWebsite and enquiry process
A call or a booking becomes an appointment with a draft reminder; series, moves and cancellations are recorded in the log.
In this demo
Guide priceCHF 6,900
Discuss your enquiry processWebsite and automated processing
Calendar through an available interface, invoice after a completed appointment, waiting list with a suggestion at every cancellation.
In this demo
Guide priceCHF 9,900
Discuss your workflowThe guide prices are for orientation. Scope, interfaces, dates and any VAT are set out in the quote for your project. Licences, hosting and additional services are listed separately. A single existing workflow can also be a sensible starting point.
After launch: Operation and improvement as separately agreed care, guide price CHF 490 per month with up to two hours for defined checks, analysis and adjustments. Together we agree what the care should achieve and exactly what it covers.